We are Shop4trac, an ambitious team behind a fast-growing e-commerce platform offering a wide range of parts.
In 2018 we started selling parts for the Japanese machinery sector. Along the way, plenty of new challenges and opportunities have come our way. Our sales now also cover boats (and boat engines) and other sectors that use engines in line with the Japanese machinery brands. We sell worldwide, primarily in the USA, Australia, France, Germany, the United Kingdom, Belgium and the Netherlands.
Our webshop has grown explosively in recent years. That is why we are looking, with immediate effect, for an Office Management Assistant to join us in Amsterdam.
What will you be doing?
As an Office Management Assistant, you will support various departments within our organisation. As a start-up in a growth phase, we offer a dynamic working environment where your tasks can vary widely. The focus is on organisational and operational work, including administration and making the most of our growth potential. We are looking for a structured and accurate worker who is enthusiastic about a varied set of responsibilities. Your own input, proactive thinking and willingness to take the initiative are highly valued.
At a start-up like ours, you get plenty of freedom to put your creativity to use. Flexibility and innovation are central to how we work, giving you ample room to develop yourself and contribute to our growth. You won’t find a rigid corporate culture here!
Your responsibilities:
- Supporting logistics processes, such as monitoring shipments and resolving transport issues
- Supporting administrative tasks
- Setting up business processes (such as organising diaries, task structures, etc.)
- Optimising workflows and internal processes with the help of AI.
- Document management: drawing up and maintaining internal manuals, workflows and checklists. Keeping our digital archive well organised.
- Supporting HR matters, such as recruitment and selection, onboarding new employees, amending contracts and updating the staff handbook.
- Entering invoices into the accounts.
- Email and telephone contact with external customers both within and outside Europe
- Proactively thinking along about opportunities and improvements within the organisation.
- Assisting with uploading new products or adjusting texts and images in the webshop.
With this set of responsibilities, you can count on a dynamic working day in which your creativity and organisational talent come fully into their own!
Who are you?
- Strong language skills: Dutch and English, both spoken and written, are a must. German, French, Spanish or Italian is a big bonus!
- At least MBO-4/HBO-level (upper secondary vocational/bachelor’s-level) working and thinking ability
- An eye for detail and accurate working
- You know your way around the internet, email, accounting software or similar programs
- Any experience with WordPress / WooCommerce is a big bonus!
What we offer
- A dynamic team that works hard but also enjoys good company. Every Friday afternoon we have (optional) drinks, and we’re always up for going out for a bite to eat together somewhere in Amsterdam
- A good, market-rate salary in line with your experience
- Freedom, flexibility and responsibility
- Watching a start-up grow up close, with every opportunity to grow along with it
- No monotonous work, but a variety of challenging tasks
- Additional training where necessary for your role
Apply now!
Are you excited about this vacancy and do you see yourself becoming our Office Management Assistant and part of our team? Then apply now! Send in your CV and cover letter, quoting “Office Management Assistant”, for the attention of Ricardo Snel. If you have any questions, you can contact us on +31 6 22 09 18 75.
Type of employment: Part-time, Fixed-term, Permanent
Salary: €2.650,00 – €3.300,00 per month
Expected hours: 24 – 32 per week
Benefits:
- Company parties
- Christmas hamper
- Opportunity for promotion
- Travel expense allowance
- Work from home
Work schedule:
- Day shift
- Flexible working hours
- Mon–Fri
